NRPA Privacy Policy
The following is the privacy policy for the National Recreation and Park Association. In this policy, we describe what personal information we collect, how we use it, and your options regarding information we may collect about you. If you have questions about this policy, please feel free to contact us at:
National Recreation and Park Association
22377 Belmont Ridge Road
Ashburn, Virginia 20148
USA Tel: +1.703.858.0784
Fax: +1.703.647.0794
Email: customerservice@nrpa.org
What Data Does NRPA Collect and How is it Used?
In aggregate form only, NRPA tracks website usage statistics. The data is used for internal and marketing purposes and does not include any personally identifiable information. NRPA relies on a legitimate interest basis for collecting, storing and processing this information.
Emails sent by NRPA may contain code that allows NRPA to track whether the email measured any opens or clicks. This information is used in aggregate form to determine the success of email campaigns. NRPA relies on a legitimate interest basis for collecting, storing and processing this information.
NRPA frequently requests information (typically name and email) in conjunction with the providing of a service – email subscriptions, promotions, document access, etc. Submission of this information is voluntary and the data submitted will be used for the purpose identified at the point of collection. NRPA relies upon a contract fulfillment basis to process personal data associated with providing goods and services.
NRPA collects data as a part of doing business concerning to store purchases, NRPA membership, certifications, meeting registrations and exhibits. This information is stored in NRPA’s internal system and typically includes fields like name, organization, address, phone number and email. NRPA collects the information required to provide the goods or services requested. Email addresses are used to communicate NRPA’s benefits, products and services. In order to provide a safer conference/in-person events and to comply with COVID-19 restrictions and guidelines, NRPA collects information regarding an attendee’s vaccination status. NRPA relies on the fulfillment of the contract as the lawful basis under GDPR Article 6 for processing members’ and attendees’ personal information.
NRPA certification registries provide name, city, state, and certification information for certified individuals as part of their certification. Certified Playground Safety Inspector (CPSI) and Aquatic Facility Operator (AFO) registries also display the email address only if authorized by the certified individual. NRPA relies on a legitimate interest basis for collecting, storing and processing this information, and relies upon consent for the displaying of the email address.
Credit card information
NRPA collects credit card information without storing details for purchases. NRPA relies upon a contract fulfillment basis to process personal data associated with providing goods and services.
Third-Party Data Usage
NRPA will not sell or rent your information. NRPA may utilize third-party vendors to conduct business and provides contact information and email addresses to do so. Business activities include, but are not limited to, NRPA Annual Conference registration and housing, order fulfillment, certification testing, and external mailings. We do not otherwise reveal your data to third‐parties for their independent use unless: (1) you request or authorize it; (2) it’s in connection with NRPA‐hosted and NRPA co‐sponsored conferences; (3) the information is provided to comply with the law (for example, to comply with a search warrant, subpoena or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf; and (7) through the NRPA certification registry. We may also gather aggregated data about our members and Site visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers and/or other third-parties for marketing or promotional purposes.
The NRPA provides membership lists (name, organization, city and state only) to NRPA Affinity partners. Information provided is used for verification of membership purposes only.
NRPA does not share customer information directly with conference exhibitors. Attendee mailing addresses are provided securely to a mail house that will distribute the exhibitor marketing materials. NRPA uses a secure third‐party vendor to allow conference exhibitors to email conference attendees on a limited basis. Attendees are given the opportunity to opt‐out of these mailings during the registration process.
NRPA shares member contact and address information with State Affiliates. Membership promotions, educational, and research programs may leverage this information.
Users may request NRPA to refrain from disclosing the data it collects to third-parties on the membership application form, conference registration form or any other form on which they are providing information; an opt‐out box will appear on each form on which a user provides information. Alternatively, users may contact NRPA at membership@nrpa.org or 800. 626.NRPA to express their preferences if they determine later that they do not wish to have the information shared.
Cookies
We use "cookies," tags, scripts, and other similar technologies both to understand service and internet usage and to improve the content, offerings, services or advertisements on our services. These cookies contain no information intended to identify you personally.
Most web browsers are set up to accept cookies. You may be able to set your browser to warn you before accepting certain cookies or to refuse certain cookies. However, if you disable the use of cookies in your web browser, some features of the services may be challenging to use or inoperable.
External Links
The website contains links to other external websites. NRPA is not responsible for the privacy policies, sites that may include cookies or the content of these external links.
Transferring Information to the United States
NRPA has its headquarters in the United States. NRPA processes information collected from you in the United States. The United States has not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR. NRPA relies on derogations for specific situations as set forth in Article 49 of the GDPR. In particular, NRPA collects and transfers to the U.S. personal data only: with your consent; to perform a contract with you, or to fulfill a compelling legitimate interest of NRPA in a manner that does not outweigh your rights and freedoms. NRPA endeavors to apply suitable safeguards to protect the privacy and the security of your data and to use it only consistent with your relationship with NRPA and the practices described in this Privacy Notice. NRPA also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate.
Your Rights Concerning Your Personal Information
NRPA understands and respects that you have specific rights related to your data that we maintain. Your rights may include:
- The right to understand what data is maintained: How NRPA received it, and how NRPA uses it
- The right to access your data
- The right to have your data corrected should it be incomplete or inaccurate
- The right to request your data not be used for certain or all activities including marketing and profiling
- The right to request deletion of your information from NRPA’s systems
Security of your information
To help protect the privacy of data and personally identifiable information you transmit through use of this Site, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your data to those employees who need to know that information to provide benefits or services to you. Also, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees' privacy responsibilities.
Data storage and retention
NRPA stores your data on its servers, and on the servers of the cloud‐based database management services the NRPA engages, located in the United States. NRPA retains data for the duration of the customer’s or member’s business relationship with NRPA and for a period of time thereafter to allow members to recover accounts if they decide to renew, to analyze the data for NRPA’s operations, and for historical and archiving purposes associated with NRPA’s history as a membership association. For information on where and how long your data is stored, and for information on your rights of erasure and portability, please contact customerservice@nrpa.org.
Changes and updates to the Privacy Notice
By using this Site, you agree to the terms and conditions contained in this Privacy Policy and/or any other agreement that we might have with you. If you do not agree to any of these terms and conditions, you should not use this Site or any NRPA benefits or services.
Should you have any concerns regarding information that NRPA has collected, please contact Customer Service by emailing to customerservice@nrpa.org or by calling 703.858.2167
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